January 22-26, 2026 Loudoun County Trip
Final Confirmation Information

Please take a moment (parent and student) to review the Trip Policy Agreement that you signed during registration to familiarize yourself with the rules and policies for the trip.

Click here to view the full text of the Ski Trip Policy Agreement.

Proper identification is needed for the border crossing to prove U.S. citizenship:

• Original Birth Certificate AND a Government issued Picture ID (Drivers license, School ID, etc)

OR

• A Valid U.S. Passport. This is best to use only if you already have one.

IMPORTANT:

• Make a back-up photo copy store in a safe place
• Take photo of your ID, Birth Certificate and/ or Passport  and email to yourself in case of loss
• Arriving by bus to Canada on a school trip does NOT require a passport. (If you have one bring it)
• If you do not have a Passport, you will need the original birth certificate and photo id as listed above.

PLEASE HAVE EXACT U.S. CASH AS INDICATED BELOW.

$40 (Total) U.S. Cash Bills ONLY Collected on the Bus:

• $20 U.S. Cash bill only – Refundable Security Deposit
• $20 U.S. Cash bill only – Non-Refundable Hotel Security Fee

STRICT LUGGAGE LIMIT – PLEASE READ CAREFULLY

Charter buses have very limited baggage space. To ensure all luggage fits safely and to avoid delays, these luggage limits will be strictly enforced.

This is a 2-night / 3-day trip. Oversized luggage is not necessary and causes serious loading problems.

EACH STUDENT IS LIMITED TO THREE (3) ITEMS TOTAL

1-MAIN BAG (HOTEL BAG) — ONE ONLY

• Student will have access to this bag on arrival to change for skiing.
• ONE ONLY  Tagged, Luggage Bag-Suitcase or Duffle type bag (For the Hotel)  is permitted below bus and in the hotel (for bellman) Details below.

Type: Standard-size suitcase OR medium duffel bag
Maximum allowed size (including wheels & handles):

• 27” length × 18” width × 12” depth
• Total dimensions (L + W + D): 57 inches max

✔ This equals a standard airline checked bag

🚫 NOT PERMITTED

• Suitcases 28 inches or larger
• Bags labeled Large, XL, Extra-Large, or Oversized
  
• Trunks or extended-depth hard cases

REQUIRED:

• Weatherproof luggage tag
• Tag must include:
• Student’s full name (not parent name)
• School
• Student cell phone number

⚠️ Oversized suitcases may be refused at bus loading. No exceptions.

2-EQUIPMENT BAG — ONE ONLY

• For skis or snowboard ONLY (Boot bag ok if needed)
• Must have a weatherproof luggage tag with student info: Student Name (not parent), School, Cell#
• IMPORTANT: Equipment bags STAY ON THE BUS EACH NIGHT
  (Students will NOT have access to them at the hotel)
• Note: Ski / Snowboard Bags or equipment is not permitted in hotel. (Must remain on the bus)

3-SMALL CARRY-ON — ONE ONLY

• Example: Backpack or small personal bag
• Must fit under your seat or on your lap
• Must have a luggage tag with student info•Must have a weatherproof luggage tag with student info: Student Name (not parent), School, Cell#

🚫 NOT PERMITTED

• Multiple suitcases
• Oversized or extra-large luggage
• Untagged bags
• Loose items or additional personal bags

Room check-in is 5-6 PM (After we return from skiing).

• Ski Travel will receive the room key envelopes for check-in from the hotel management when all rooms are clean and ready for the group usually by 5-6 PM
• Please note that delays sometimes occur if the hotel was over 75% occupied the night before

VERY IMPORTANT
Departure and arrival at resort baggage information
Please read thoroughly concerning your:  
(1) Main Tagged Luggage Bag For The Hotel Room

• Please pack or dress for easy access to your ski clothing in your (1) Main Tagged Luggage Bag
• You will have access to your (1) Main Tagged Luggage Bag on arrival to the ski resort
• You will be changing clothes to ski and snowboard when you arrive at Mont St. Anne (EARLY AM SATURDAY)
• You will then place your (1) Main Tagged Luggage Bag back in the luggage bay of the bus
• Your Luggage Bag WILL BE DELIVERED to the hotel bellman to place in your room while you ski.

Please CLICK HERE and read this very important detailed information concerning the trip, including:

• What’s Included in the trip
• Lodging Info
• What else to bring
• Cell phone usage
• Arrival / Check-In / Student responsibility
• Catholic Mass / Religious Services (Sundays)
• Telephoning Hotel

• Upon arrival students are given a laminated trip schedule/itinerary, which includes the mandatory check-in times for personally meeting with their staff /chaperones
• This policy is strictly enforced
• Failure to check-in with a chaperone on time will result in a call to the parents and/or expulsion from the trip

The Discount Pass is on the reverse side of the Trip Schedule Card.

• Discounts on food, shops, etc in Québec City (Evening)
• Restaurants, shops, activities are listed on the card
• Breakfast is provided at Mont St Anne on DAY 2 and Stoneham on DAY 3
• Other Meals: Suggested amount per day for food is $40/day
• Room Service is available. Students will need to pay with credit/debit as needed.
• What to Eat in Quebec City suggestions (Evening):
  Student-Friendly / Budget-Friendly restaurants / fast food options CLICK HERE
  Full Restaurant Guide provided by Château Frontenac CLICK HERE
• Hotel Concierge in main lobby can also assist you with reservations

All U.S. cell phones do work in Quebec.

It is important for students to have a working cell phone for safety. We do send text message updates during the trip.

• Please check with your carrier. Many plans include Canada.
• If your plan does not include Canada, we strongly recommend you add Canada for the trip.
• WARNING: without a Canadian plan the phone is roaming
• Rates will be $1.00 /minute and .50 per text. Please avoid a surprise bill
• WIFI- The hotel does have FREE WIFI in the lobby

ATM-DEBIT CARD/CREDIT CARD PLUS  (some U.S. Cash) IS THE BEST & SAFEST.

• We suggest ATM, Credit Card + maybe $150-200 U.S. Cash
  (Amount of cash obviously at your discretion)
• Some cash + ATM , Credit Card is the safest bet. Follow instructions below
• WARNING: GIFT CARDS (Visa, Amex, Mastercard Gift Cards) Do Not work in Canada

ATM-Machines-Debit Cards-Credit Cards-US Money.

• ATM cards are the safest way for students to access cash from home bank accounts
• Most debit cards will work. Some do not work in Canada
• Please NOTIFY YOUR (BANK) that you will be traveling Quebec, Canada (so your Debit or Credit Card will work)

IMPORTANT: TRAVEL NOTICE TO YOUR BANK:
Please notify your ATM bank and Credit Card company of your travel dates and that you will be using your card in Canada.

• CREDIT CARDS (Visa, Mastercard, Discover, Amex) and DEBIT CARDS ARE OK
• U.S. Money (CASH) is also accepted at the ski resort, hotel, shops, restaurants etc

• All students will be staying at The Chateau Frontenac located in the heart of Québec City
• There are amazing things do right outside the hotel

We highly recommend you click the link below for details. Great stuff!

• What to Do in Quebec City (Evening)? CLICK HERE
• What to Eat in Quebec City (Evening):
• Student-Friendly / Budget-Friendly restaurants / fast food options CLICK HERE
  Full Restaurant Guide provided by Château Frontenac CLICK HERE

Click Here or check online for temperatures and forecast for Quebec City.

Click Frequently Asked Questions below.

• Click Here for Parent FAQ
• Click Here for Student FAQ

VERY IMPORTANT PLEASE READ AND UNDERSTAND: LAST DAY CHECK-OUT MORNING

CHECK-OUT TIME ON LAST DAY: 7:45 AM

PRIOR TO CHECK-OUT:

• CLEAN ROOM: Please make sure your room is clean and orderly to avoid damage or extra cleaning charges
• DRESS in your Ski Clothes
• CHECK YOUR ROOM before departing for personal items. DO NOT leave items behind.
• YOU BRING your carry on / personal items to the bus. 
• BE SURE to bring all clothing items from your (1) Main Tagged Luggage Bag (you will not have access to the bag)
• LEAVE ONLY YOUR (1) Main Tagged Luggage Bag in your room for pick-up by the Bellman
• LOAD bus as directed by Ski Travel Staff

ARRIVE AT STONEHAM: Students should go skiing or snowboarding

BUS DEPARTS:  from Stoneham to USA at 2:30 PM